Controller/HR Director

Los Angeles, CA

Full Time

Executive

About the Position

The Controller/HR Director is a critical member of the entire team of employees at Producers Guild of America. This dual role position is responsible for working closely with the Guild’s accountants and overseeing all of the Guild’s accounting and financial matters as well as ensuring seamless HR operations, compliance, and employee support. This role will serve as the primary liaison between the Guild and its professional employer organization (PEO), managing employee onboarding/offboarding, employment policy/training compliance, benefit enrollments, and other HR functions. The Controller/HR Director will collaborate closely with the Chief Executive Officer and the legal department to ensure compliance with all applicable laws and regulations. Additionally, this role will provide exceptional employee support, answering questions, and assisting with HR-related inquiries.

How to Apply

Please upload a resume and cover letter as one PDF. We invite you to respond to the following prompts in your cover letter: Please tell us how your background and experience is relevant to this position. What is of interest to you about this position?

Compensation Range, Reporting Structure and Work Schedule

Compensation Range: $120,000 – $135,000, commensurate with skills and experience (full-time, exempt position)

This position reports to: Chief Executive Officer

Direct reports: Director of Operations and Director of Business Operations

Location: Los Angeles. The Guild works on a hybrid schedule of in-office on Tues, Wed, and Thurs and remote on Mon and Fri.

Responsibilities*

Responsibilities for the Controller/HR Director breakdown as follows (note: the Chief Executive Officer and/or other Guild leadership may modify the following responsibilities and/or percentages, as appropriate, to meet Guild priorities):

Controller Administration: 55%

HR Administration, Employee Management, and PEO Platform Liaison: 45%

Controller Administration

Oversee day-to-day accounting functions of the organization including accounts payable and receivables

Ensure all transactions, related to treasury, general ledger, receivables, payables, credit cards, employee expenses and payroll are properly entered, processed, approved, maintained and reported

Oversee quarterly and annual reporting package (typically comprising a statement of financial position, a summary statement of activities and detailed statement of activities reporting with actual to budget amounts and variances)

Prepare annual budget

Manage banking relationships and cash flows to ensure working capital of both the Guild and Foundation are met

Prepare, on a periodic basis, revenue and/or expense reports for special committees or projects (e.g., grants)

Work alongside the Guild’s outside accounting firm to ensure the timely filings of annual tax and related business filings

Maintain vendor contracts, terms and records

Support and adhere to already established internal controls pertaining to the finance function

Assist in the management and coordination of relationships with financial/investment institutions, CPA’s, payroll processing, legal advisors and other professionals

HR Administration, Employee Management, and PEO Platform Liaison

Manage all job postings, handle end-to-end administration of the onboarding process for new hires and offboarding process for exiting employees, coordinate with accountants, etc.

Track and ensure completion of employee trainings and acknowledgments, and disseminate all required workplace communications and posters

Oversee and administer employee benefits open enrollment process (communicate deadlines, answer employee questions)

Attend annual employee performance reviews as requested, maintain employee personnel files and ensure compliance with recordkeeping requirements

Train and support supervisors and employees regarding non-exempt time tracking, payroll, benefits, time off, accommodations, and other Guild policies, raising questions to the legal department and/or executive team, as appropriate

Handle HR-related matters such as requests for leaves of absence, accommodations, and complaints in coordination with the legal department

Work with PEO, accountants, and legal department to ensure compliance with Guild policies, law, and maintenance of all required employee records, communications, and other documents

Secure and maintain all insurance coverage for the Guild and Foundation, prepare responses to audit requests, and request/track certificates of insurance and waivers

Respond to questions and track records related to workers’ compensation, injury & illness prevention, unemployment/employment verification requests, and insurance renewals

Implement updates to HR documents and provide support on HR-related matters, as designated by the legal department (e.g., employee handbook, forms, policies and procedures)

Oversee Director of Operations and Director of Business Operations

Serve as the primary liaison with PEO and the expert power user of the PEO platform (i.e., digital workplace posters, online trainings, and time tracking)

*The Controller/HR Director should raise to the Chief Executive Officer and/or other Guild leadership, as appropriate, any questions and relevant approvals pertaining to these responsibilities.

Skills/Minimum Requirements

Bachelor's degree in Business Administration, Accounting, Human Resources or a related field

5+ years of experience as a Controller/HR professional

Experience working with a PEO is a plus

Strong knowledge of employment/HR laws and regulations across different states and municipalities

Excellent verbal, written and interpersonal communication skills

Superb analytical and business/financial skills

Meticulous attention to detail and outstanding time management and organizational skills

Ability to work independently and as part of a team

Ability to prioritize tasks and to delegate them when appropriate

Ability to act with integrity, professionalism, and confidentiality

Proficient in Microsoft Office Suite and Google Workspace and related software

CPA, SHRM-CP, and/or PHR certification is preferred

Experience with 501(c)(6)s, 501(c)(3)s and 990s is a plus

Benefits

We offer a competitive benefits package, including health, dental, and vision insurance, paid time off (vacation, holidays, personal days, sick time), and a 401(k) plan

For employees based in California, monthly parking at the PGA office is paid by the Guild

About the Organization

The Producers Guild of America represents over 8,200 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the producing team in film, television and emerging media. The Producers Guild is committed to the highest standards of professionalism and ethical conduct in its operations and activities. We foster an inclusive environment where people of different experiences, perspectives, interests, and ideas are valued, engaged, and enjoy full opportunities to collaborate, contribute and grow professionally.

The Producers Guild of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience.

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Please upload your resume and cover letter as a combined PDF.*

Do you have prior experience working as a controller or accountant?*

Successful candidates will need to be able to come into our office in LA on Tuesdays through Thursdays. Are you able to do this?*

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