Arbitrations Coordinator

About the Position 

The Producers Guild of America is seeking a Arbitrations Coordinator to join our team to assist in managing the submission of films for the Producers Mark ("p.g.a.").  As an Arbitrations Coordinator, you will play a vital role in organizing every aspect of the arbitration process that determines the eligibility of individuals for producing honors. This is an excellent opportunity for someone with a passion for the entertainment industry and a keen eye for detail. 

How to Apply 

Please upload a resume and cover letter

Compensation Range, Reporting Structure and Work Schedule

• Compensation Range: $45,000 - $50,000 annually, commensurate with skills and experience.
• This is a full-time nonexempt position  
• Reports to Corporate Counsel/Director of Arbitrations 
• Location: Los Angeles. The Guild works on a hybrid schedule of in-office on Tues, Wed, and Thurs and remote on Mon and Fri. 

Responsibilities

Responsibilities for the Arbitrations Coordinator break down follows and include working closely with other members of the department (Note: The Corporate Counsel/Director of Arbitrations and/or Guild leadership may modify the following responsibilities and/or percentages, as appropriate, to meet Guild priorities): 

• Producers Mark Submission Process Management - 80% 
• Legal Document Management and Coordination - 15% 
• Special Projects and Initiatives - 5% 

Producers Mark Administration 

• Assist the Paralegal & Manager of Arbitrations with administration of the Producers Mark process in a timely manner 
  •  Collect information and manage files for a high volume of film productions
  • Gather and organize evidence for arbitrations, ensuring sensitive information is appropriately redacted
  • Solicit and track submissions
  • Schedule and coordinate arbitration panels
  • Answer inquiries regarding the submission process and provide guidance as needed
  • Assist in drafting and managing documents related to the Producers Mark process

General Legal Administration 

• Assist in the drafting and management of documents 
• Maintain the Arbitrations Calendar 
• Update the List of Arbiters as necessary 
• Work with Corporate Counsel and Paralegal & Manager of Arbitrations to manage yearly revisions for the Producers Mark website 

Special Projects and Initiatives 

• Work with other members of the legal team on special projects and initiatives as needed

Skills/Minimum Requirements 

• 2+ years of legal and/or administrative experience, preferably within the entertainment industry
• Strong attention to detail and ability to thrive in a fast-paced environment
• Superior writing skills with expert level knowledge of English grammar, spelling, and punctuation
• Excellent organizational skills, with the ability to manage multiple projects simultaneously and meet deadlines
• Proficient in managing data and generating reports
• Solid analytical and computer skills, including expertise in Adobe, Excel, Word, and other Microsoft Office programs, as well as the Google suite
• Strong oral communication skills to engage with influential producers, staff, and interns effectively
• Ability to work independently while contributing successfully to a team
• Unwavering ethics and a commitment to maintaining strict confidentiality
• Demonstrated sound judgment, even in ambiguous situations
• Positive, self-motivated attitude

Benefits 

• The Guild offers a competitive benefits package, including health, dental, and vision insurance paid time off (vacation, holidays, personal days, sick time), and a 401(k) plan. 

• For employees based in California, monthly parking at the PGA office is paid by the Guild. 

About the Organization 

The Producers Guild of America represents over 8,400 producers. It is a non-profit trade organization that represents, protects and promotes the interests of all members of the producing team in film, television and emerging media. The Producers Guild is committed to the highest standards of professionalism and ethical conduct in its operations and activities. We foster an inclusive environment where people of different experiences, perspectives, interests, and ideas are valued, engaged, and enjoy full opportunities to collaborate, contribute and grow professionally. 

The Producers Guild of America is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience.